Quill Communications is looking for a detail-oriented, dynamic, and highly organized Events Coordinator to join our growing team. If you thrive in fast-paced environments, love bringing ideas to life, and enjoy coordinating multiple moving parts flawlessly, we want to meet you!

Key Responsibilities

Event Logistics & Coordination

• Coordinate all event details from planning to execution.
• Manage bookings for hotels, flights, transportation, and accommodation for staff, clients, and guests.
• Create and manage event schedules, timelines, and checklists.

Supplier & Vendor Management

• Source, negotiate, and maintain relationships with suppliers.
• Ensure timely delivery of materials, equipment, and services.
• Follow up on quotations, invoices, and service agreements.

Financial & Administrative Support

• Prepare financial reports, cost sheets, and event budgets.
• Track expenses and ensure events stay within approved budgets.
• Process purchase requests and maintain accurate documentation.

Cross-Department Coordination

• Serve as the communication bridge between the events team and other internal departments (creative, production, finance, PR, content, etc.).
• Ensure all teams are aligned on event requirements and schedules.
• Provide updates and reports to management as needed.

On-Site Event Support

• Assist with event setup, registration, client hospitality, and overall event flow.
• Troubleshoot issues and ensure smooth execution.

 Qualifications & Skills

• Bachelor’s degree in Events Management, Marketing, Communications, or related field.
• 1–3 years of experience in events coordination or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage tight deadlines.
• Knowledge of travel bookings (hotels, flights) is a strong advantage.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• A proactive, resourceful attitude with a passion for events.

How to Apply

Send your CV to careers@quillmena.com
Subject line: Events Coordinator Application – [Your Name]